Pakistan: Administration Manager, Performance Management Support Contract (PERFORM), Pakistan

Administration Manager, Performance Management Support Contract

(PERFORM), Pakistan

Company Profile: MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI implements nearly 100 projects in 90 countries around the world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with more than 80 organizations across all sectors of international development with clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.

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Project Summary: **
In May 2015, the United States Agency for International Development (USAID) awarded a five-year contract to Management Systems International (MSI) to provide performance management support to USAID-sponsored development programs throughout Pakistan. The Performance Management Support Contract (PERFORM) serves as a centralized management support mechanism that provides services in (1) monitoring, (2) evaluation, (3) assessment, and (4) learning support. PERFORM provides data and information to help USAID/Pakistan project managers improve results through better implementation, design, and learning, enabling it to better target its programming and achieve its goals and objectives .

**Please note: Only Pakistani citizens are eligible for this position.

Position Summary:
MSI is recruiting for a full-time Administration Manager. The Administration Manager is responsible for effective planning and management of all administrative and logistical functions of PERFORM in Pakistan. S/he will coordinate and manage day-to-day administrative and logistical support for all technical activities. S/he is also expected to provide strategic input for effective planning and management of all project activities. The Operations Manager will report directly to the Deputy Chief of Party (DCOP).

This is a full-time position based in Islamabad, Pakistan. It is expected to begin immediately and last through April 2020.

Responsibilities:

• Work closely with the Procurement Officer to ensure all goods/services procurements are in full compliance with MSl's procurement policies and procedures.
• Monitor and review all travel related purchase requests, purchase orders and payment requests.
• Manage PERFORM's Purchase Request (PR) system to ensure timely procurements and payments, and conduct inclusive training sessions for all users.
• Oversee and manage the inventory control system and records, in accordance with MSl's property management plan.
• Keep track of all leases, inventories, and conduct periodic property physical verification and assets counts.
• Ensure that all office equipment, furniture, and assets are safe and in remain in working condition.
• Training and capacity building of administration staff to assume their increasing roles and responsibilities.
• Oversee the PERFORM fleet management.
• Conduct orientation sessions for technical LTTA and STTA staff on PERFORM's administrative policies and procedures.
• Serve as the point of contact for the key vendors and service providers.
• Review and recommend changes to field administrative policies and procedures; and ensure full adherence to all MSI policies and systems.
• Work closely with the DCOP and Finance Director to ensure that PERFORM activities are in full compliance with USAID policies, procedures and regulations.
• Contribute to MSI and USAID program reporting requirements.
• Ensure that the most reasonable, fair, prompt, and appropriate procurement choices are made.
• Provide administrative and logistical support to project activities to meet goals, timelines, and deliverables.
• Assist the technical teams preparing field activity budgets, and track their actual vs. budgeted expenditures.
• Hold meetings with the technical teams to identity their program support needs.
• Manage the field travel and lodging arrangements for PERFORM staff and visitors, and maintain a tracking system for travel related expenditures.
• Serve as a focal point for arranging events, workshops, and training activities.
• Ensure full compliance with USAID tax exemption guidance through timely and appropriate submission of exemption request packages.
• Liaise with home office project managers on administrative issues whenever needed.
• Other tasks as assigned by supervisor.

Qualifications:

• University degree, preferably in management science with a minimum of eight (8) years of relevant experience is required.
• Previous experience in a managerial role is preferred.
• Experience with USAID funded projects required.
• High degree of professionalism, adaptability, and accountability.
• Highly organized with keen attention to details, and has ability to prioritize multiple tasks.
• Strong sense of responsibility, with the ability to carry out tasks with minimum supervision.
• Strong command of Microsoft Word, Excel, PowerPoint, and Outlook required.

*Position will be filled on a rolling basis*

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

To apply: Please visit our website, www.msiworldwide.com

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