Finance and Administrative Manager,
USAID/Iraq Performance Management and Evaluation Services (PMES),
Baghdad, Iraq
Company Profile:
MSI, a Tetra Tech Company, is a Washington, D.C. metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, peace and stability, governance and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the United Nations Development Program to national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.
Project Summary:
Under the recently-awarded Iraq PMES contract, MSI provides USAID/Iraq with utilization-driven support in the areas of project/activity monitoring, evaluation, research, organizational learning, and knowledge management. The primary goal of the contract is to improve performance management at all levels to help the Mission meet Agency requirements, make better informed strategic and management decisions, and advance USAID learning on effective development approaches. The project involves services across four components: (1) Performance Management, (2) Evaluation Services, (3) M&E Capacity Building, and (4) Collaboration, Learning and Adapting. The project will have offices Baghdad and Erbil.
**Please note: Only Iraqi citizens are eligible for this position
Position Summary:
The Finance and Administrative Manager will assist the Deputy Chief of Party (DCOP) with financial management, reporting, bookkeeping, payments, projections, payroll and petty cash. They will support administrative tasks such as procurement, HR, recruiting, travel and logistics. The Finance and Administrative Manager will help onboard staff and short-term technical associates, as well as provide training on the cooperate code of conduct. This is a full-time position.
Responsibilities:
Ensure smooth day-to-day running of the financial and administrative activities under guidance of the DCOP
Ensure implementation of MSI's finance, administrative, procurement and personnel policies and procedures, under direction of the DCOP
Record, document, and report of all financial transactions, including preparation of monthly financial expense reports and cash and bank reconciliation statements, tracking of advances and liquidations, and monthly payroll
Oversee monthly personal income tax and social security reporting and payments in Federal Iraq, and proper filing with tax offices as needed
Support personal income tax quarterly reports, payments and filing annual tax reports in Kurdistan region
Prepare annual tax reports, social security filing, and annual financial statements, as well as statutory audit reports
Facilitate MSI's registration certificate renewal annually in both Kurdistan region and Federal Iraq
Ensure compliance of procurement and field accounting policies and procedures, including adherence to USAID rules and regulations (AIDAR & FAR)
Prepare Purchase Requisitions and Purchase Orders for review and approval, ensuring adequate funds, expense authorization, supporting documentation, accuracy of amounts, and control over payments
Support the DCOP in procurement efforts, including selection and negotiation with vendors, and the management of subcontractors on the project
Develop project inventory and property lists, ensuring their accuracy and timely reviews and updates
Prepare quality and timely financial reports for submission to MSI and USAID
Support the DCOP in developing ad hoc activity budgets and cost projections for the MSI home office
Ensure cash and bank management protocols as per MSI policies are maintained
Conduct cash counts and bank reconciliations in periodic basis
Ensure proper end of month reporting, accounts reconciliation and reports are maintained along with the necessary proof of payments
Support staff recruitment and onboarding
Other tasks as requested by the DCOP
Qualifications:
Bachelor's degree in accounting, business administration or related field preferred
Minimum five years' experience managing finance, procurement, contracts, logistics and human resources matters on donor-funded projects
Prior experience with USAID programs preferred
Strong computer skills, including Excel, Microsoft Word, and Outlook
Working knowledge of QuickBooks accounting software and / or ERP systems knowledge
Familiarity with USG financial reporting and compliance requirements
Familiarity with Government of Iraq financial system requirements, employment laws, tax withholding requirements, and generally accepted accounting principles
Experience in managing donor-funded procurements and subcontracts
Strong organizational skills and ability to manage multiple competing priorities
Attention to details and the capabilities to work well individually and within a team
Flexibility and high capacity to adapt to change
English capability, both written and verbal
Reasonable Accommodations: MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email MSI.Dept.HRRecruiting@tetratechinc.onmicrosoft.com with Reasonable Accommodations in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
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